Counseling Staff

Resources

Checklists

  1. CITS Information for High School Partners Timeline and Responsibilities
    1. This document contains all procedures that must be carried out by high school partners
  2. College in the Schools (CITS) Timeline Information for High School Partners (linked)
  3. Counselor Checklist: Fall, All Year, Spring (linked)
  4. Counselor Checklist: Trimesters (linked)

Rosters

Counseling staff will need to complete the "Roster Google Sheet" for all courses in order to admit and register students. Rosters with initial student registrations are due before summer break for Fall, All Year, and Tri 1 courses. They are due by January 10th for all Spring courses. It is important that all student registrations are entered by the due date so that the CITS staff can process the registrations. Students will still be able to make adjustments to their schedules.

CITS staff will email the rosters to the appropriate counseling staff. Counselors must verify the courses offered and the number of sections. Please note any discrepancies to CITS staff. Counselors may move students between classes until the sheet becomes locked.

CITS staff will admit and register students in the UMD system. Students will be enrolled within one week of their course starting. Once students are enrolled in their course, the sheet will be locked. From this point on, counselors should use the add/drop/swap tab to indicate any changes in course registration required.

Please reach out to the CITS Program Coordinator at [email protected] with any questions or concerns related to rosters.

Permission and Petition Forms

Course Permission Form

  • Course permission forms should need to be completed for each student who doesn't take meet our minimum qualifications for CITS, but still wishes to enroll in a course for college credit. The registrar will review the course permission form. Approved students will be enrolled. CITS staff will contact the counseling office with requests for more information or denial.
  • Procedure: Include all students who wish to take the course on your class roster. CITS staff will identify those students who do not meet the minimum qualifications and send you over a permission form for each individual student. The permission form will be sent to counseling staff, but the counseling staff can choose to give editing access to the instructors and have them fill out the form. You may create a copy and submit it to CITS staff when submitting rosters if you choose.
  • Course permission forms are due by the add/drop deadline. Permission forms submitted after the add/drop deadline will result in a denial.

Student Petition Form

  • A student petition form should be used when a student is requesting for special circumstances that may occur after the add/drop deadline. For example, if a student is requesting to withdraw from a course after the deadline, or if a student is requesting to drop the course without a "W" after the deadline. These forms must be filled out and completed by the counselor AND the student's instructor
  • The petition will be reviewed by the UMD registrar and the school will be notified with all decisions.

 Incomplete Work Agreements

  • An “Incomplete” or the symbol “I” can be assigned by the instructor to a student registered in his/her class if the following conditions are met:
    • The student has successfully completed a substantial portion of the required work in the course
    • In the judgment of the instructor, the student was prevented from completing all of the required work in the course due to extraordinary circumstances
    • The instructor has identified the outstanding work and, with the affected student, developed a written plan with a deadline for completion of the work (recorded on this Agreement)
    • The completion date may not exceed one year after this agreement is signed by the instructor and student.
    • If the student fails to complete the work by the agreed upon deadline, the instructor will assign an F (or N if the course is taken S-N). If no grade change is made by one year after the last day of the final examination period for the term in which the “I” was given, the “I” will automatically change to an F (or N)

  • The instructor must submit a CITS Agreement for Completion of Incomplete Work, signed by the student and instructor, to the department head when an “I” has been recorded on web grading screens. Instructor, student, and department should retain a copy of the agreement. The department head will use management reports to track compliance with this policy. 

Academic Standing Process and Appeals

Students must maintain a UM GPA of a 2.5 or above to remain eligible for CITS courses. If a student is academically suspended from the CITS program due to having a UM GPA below a 2.5, they may:

  • Retake the course affecting their GPA in an effort to improve their GPA above a 2.5, with permission from the CITS office
  • Appeal the decision

Students appealing an academic suspension must write a letter to UMD staff that:

  1. Explains the unusual circumstances that lead to the academic suspension. Attach any documentation
  2. Explain what has changed that will allow you to meet the academic standing policy moving forward, and provide documentation if applicable.

Email the letter to [email protected] once complete. The letter will be reviewed by the CITS program and the UMD registrar. The applicant will be notified of the approved or denied appeal within one week.

Note: All appeals must be submitted prior to the first day of a course starting.